Board Meeting Minutes October 16th, 2019

After an opening prayer and pledge of allegiance, President Michael Suarez called the meeting to order.

Clerk Richard Ramirez recorded attendance. The following were in attendance: Trustees: David Suarez, Guadalupe Hernandez, Raul Munoz, Robert Belba, Michael Fiudo and Charles Arriola. Also, in attendance were; Police Chief/Administrator, Scott Penny, Public Works Director Roger Juenger and Deputy Treasurer Sally Rodriguez.

The motion to approve the minutes of the previous meeting of October 2, 2019 was made by Charles Arriola and seconded by Robert Belba. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Treasurer’s Report

Treasurer Mena presented the financial report for the month of September with a brief explanation.

Treasurer Mena asked the board to consider purchase of a used van in good condition in the amount of $3,800.00. The treasurer reported he discovered unclaimed property through the State of Illinois from Charter Communications in the amount of $3,600.00 which he would apply to the purchase.

With no objection, the motion was made by Charles Arriola and seconded by Michael Fiudo to approve the purchase of a used van in the amount of $3,800.00. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Clerk’s Report

Clerk Ramirez presented Ordinance No. 746, Ordinance Authorizing the Execution of the RMA Minimum/Maximum Contribution Agreement. Treasurer Mena reported the ordinance is required to renew the village annual insurance agreement with the Illinois Municipal League Risk Management Association.

The motion was made by David Suarez and seconded by Guadalupe Hernandez to approve Ordinance No. 746 Ordinance Authorizing the Execution of the RMA Minimum/Maximum Contribution Agreement. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The clerk presented Ordinance No. 747 An Ordinance to Authorize the Operation of Qualified Golf Carts and Utility-Task Vehicles on Streets Under the Jurisdiction and Regulation of The Village of Fairmont City, St. Clair County, Illinois. There was a brief discussion regarding terms and conditions. Administrator Penny will be establishing a check list for inspection of the vehicles for approval at another meeting.

The motion was made by David Suarez and seconded by Guadalupe Hernandez to approve Ordinance No. 747 An Ordinance to Authorize the Operation of Qualified Golf Carts and Utility-Task Vehicles on Streets Under the Jurisdiction and Regulation of The Village of Fairmont City, St. Clair County, Illinois. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Clerk Ramirez presented a Flea Market (5410 Collinsville Road) Business License Application, Trailer 26 and 27, RLTWorld, Ronald Tharp owner.

With everything in order, the motion was made by Raul Munoz and seconded by Robert Belba to approve the Flea Market (5410 Collinsville Road) Business License Application, Trailer 26 and 27, RLTWorld, Ronald Tharp owner. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Report of Police Chief/ Administrator

Chief Penny reported, after receiving a complaint from the resident at 3001 N 60th Street regarding a large oak tree on city property threating his house, he has received some bid information. Jays Tree Service in Caseyville provided 3 proposals: $3,500 to cut down the tree and an additional $400 to grind the stump; $1,500 and $2,000 to trim and round it off. After a brief discussion it was agreed to trim and round off the tree as it is in good health and esthetic.

The motion was made by David Suarez and seconded by Charles Arriola to approve the bid received from Jays Tree Service to trim and round off the oak tree at 3001 N 60th Street in the amount of $2,000.00. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Chief Penny reported someone drove through a village lot where remediation was taking place on 45th Street. The sod was damaged in the amount of $2,000.00 and it was suspected one of the neighbors may be at fault. The village acquired this property last year and one of the neighbor’s still has belongings on it. The chief issued a written notice that the belongings be removed or the village would remove them.

Report of Zoning Administrator – No Report

Report of Fire Chief

Retired Fire Chief and Trustee Robert Belba reported in Fire Chief Allen’s absence. The open house held on Wednesday, October 9, 2019 was a huge success with over 250 adults and children in attendance.

The fire department has received a $1,000 grant from the Illinois American Water Company. As discussed at a previous meeting the chief will be buying a discharge valve in the amount of $1,400 and the village will be making up the difference. Mr. Belba received the award in Chief Allen’s absence.

Mayor Suarez asked what the fire department had planned for a Halloween giveaway.

Mr. Belba reported glow sticks have been the tradition for awhile now.

The motion was made by Raul Munoz and seconded by Guadalupe Hernandez to approve the expense of glow sticks as the fire department Halloween give away not to exceed $1,000.00. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Report of the Public Works Director

Director Juenger reported the area surrounding the gazebo is in need of some serious cleaning up and asked for suggestions. Mulch and rock were discussed. A resident in attendance suggested to contact a company called GrassWorxs AstroTurf out of Maryland Heights Missouri. Sally Rodriguez is familiar with the company. The owner is a friend of the resident and agreed to help out. Those present were very receptive and Director Juenger will get some measurements.

Committee Reports

Police/Public Safety-Chair- Charles Arriola – No Report

Economic/Finance, Development, Planning, and Tourism – Chair – Michael Fiudo

Trustee Fiudo reported a finance committee meeting was held prior to tonight’s board meeting. The meeting was in regard to the Police Department purchasing new cars. The Finance Chair reported Chief Penny asked for 2 2020 Ford Interceptors at a base price of $40,305. A camera will be needed for one of the cars in the amount of $6,080. The department attempted to locate 2019 models but none were available on the State Bid List. One of the cars being traded in has a camera that will be installed in the new car. Funds are available for the purchase out of the TIF accounts and the Vehicle Fund.

The motion was made by David Saurez and seconded by Raul Munoz to approve the purchase of 2, 2020 Ford Interceptors in the amount of $40,305.00 and a camera in the amount of $6,080 for a total of $86,6690. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Fire Protection – Chair – Robert Belba, Sr. – No Report

Community Relations & Communications – Chair – Raul Munoz – No Report

Public Health & Housing – Chair- Guadalupe Hernandez – No Report

Streets, Sewers, Grounds, Building & Parks – David Suarez

Trustee David Suarez suggested getting the fire department to lead a volunteer effort to put Christmas Lights on the Rose Lake Park Gazebo. There was a discussion regarding providing lunch and opening it up to any resident who might want to help. The street department would be on hand with their experience. No date was set but it was agreed the idea would be good for the community.

President’s Report

The mayor reported the St. Clair County Parks and Recreation Grant Application is available. The grant is for equipment this year in the amount of $25,000. The mayor has talked with the public works director. The street department is need of lawn mowers.

The mayor would like to have a clean up prior to the gazebo lighting. This time he would like to have it last all week. He will be trying to get county dumpsters and bring county workers to help out on October 28, 2019 through November 1st, 2019.

Mayor Suarez report the F.O.P/P.A.L. will be hosting a Hockey Clinic on November 9, 2019 from 9am to 4pm at Holy Rosary. It was a lot of fun last year and is hopeful for a good turn out and better weather. Last year was hot.

Public Comment

A resident in attendance reported the town is looking good.

Municipal Bills

The motion to approve payment of the bills as presented in the amount of $25,672.02 was made by Charles Arriola and seconded by Raul Munoz. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Adjournment

With that, a motion to adjourn the meeting was made by Charles Arriola and seconded by Guadalupe Hernandez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Respectfully submitted
Richard D. Ramirez
Village Clerk
October 16, 2019

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