Board Meeting Minutes March 6th, 2019

President Michael Suarez called the meeting to order followed by the opening prayer and pledge of allegiance.

Clerk Richard Ramirez recorded attendance. The following were in attendance: Trustees: Raul Munoz, Robert Belba, and Michael Fiudo. Trustees David Suarez, Guadalupe Hernandez and Charles Arriola were absent. Also, in attendance were: Treasurer Juan Mena, Police Chief/ Administrator Scott Penny, Fire Chief Robert Allen, Public Works Director Roger Juenger, and Deputy Treasurer, Sally Rodriguez.

The motion to approve the minutes of the previous meeting of February 20, 2019 was made by Robert Belba and seconded by Raul Munoz. Roll Call Vote: Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes. Trustees David Suarez, Guadalupe Hernandez and Charles Arriola were absent.
Motion Passed.

Treasurer’s Report

Treasurer Mena presented the Scheffel Boyle 3year Audit Engagement letter. The treasurer reported a second letter presented to the board at this meeting reflects a difference in the invoicing. The first proposal charged $18,000.00 for 2019, $19,000.00 for 2020 and $20,000.00 for 2021. The treasurer was able to negotiate the fees to $17,500.00 for 2019, $18,000.00 for 2020 and $18,500.00 for 2021.

With that said, the motion was made by Robert Belba and seconded by Raul Munoz to
approve the Scheffel Boyle 3year Audit Engagement Letter. Roll Call Vote: Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes. Trustees David Suarez, Guadalupe Hernandez, and Charles Arriola were absent.
Motion Passed.

Clerk’s Report

Old Business
The clerk presented Business License Application Mariscos SeaFood “El Najar”, 5606 Collinsville Road, Alejandro Najar Camacho, Owner. This business license was tabled for a follow up for failed inspections. The inspections have been completed and approved since the last meeting. Chief Penny wanted to be sure it is understood there is to be no alcohol on the premise until a liquor license application is made and approved. This includes customers bringing their own alcoholic beverages.

With that understanding, the motion was made by Raul Munoz and seconded by Michael Fiudo to approve the Business License Application Mariscos SeaFood “El Najar”, 5606 Collinsville Road, Alejandro Najar Camacho, Owner. Roll Call Vote: Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes. Trustees David Suarez, Guadalupe Hernandez and Charles Arriola were absent.
Motion Passed.

Also, under Old Business, the clerk presented Business License Application Fit Club New
Me, 5903 Collinsville Road, Luz Maria Juarez, Owner. As the business owner was not
presented and there are some unfinished stipulations to approving the application, the item was tabled for the next meeting.

New Business
The clerk presented application for the St. Clair County IGD Community Development
Block Grant (CDBG) Program Year 2019 Public Facilities Grant Requesting the amount of $66,300.00 for Sanitary Sewer Improvements. Public Works Director Juenger gave a brief review of the village’s participation in the CDBG program for many years. This grant program is behind the repair and re-lining of the village sewers established in the previous director’s tenure.

The motion was made by Raul Munoz and seconded by Robert Belba to approve the application for the St. Clair County IGD Community Development Block Grant (CDBG) Program Year 2019 Public Facilities Grant Requesting the amount of $66,300.00 for Sanitary Sewer Improvements. Roll Call Vote: Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes. Trustees David Suarez, Guadalupe Hernandez and Charles Arriola were absent.
Motion Passed.

A resolution of support is also required by the grants department naming the village trustees. This resolution was presented by the clerk as Resolution 2019-02, A Resolution of Support of the Application to the Community Development Block Grants Department for Funding the Cookson Sewer Rehabilitation Project.

The motion was made by Raul Munoz and seconded by Michael Fiudo to approve Resolution 2019-02, A Resolution of Support of the Application to the Community Development Block Grants Department for Funding the Cookson Sewer Rehabilitation Project. Roll Call Vote: Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes. Trustees David Suarez, Guadalupe Hernandez and Charles Arriola were absent.
Motion Passed.

Clerk Ramirez presented Building Permit Application, No. 2019-02, 1139 State Route 3, National Stockyards Area of Fairmont City, Cell Tower Modification, Verizon Wireless Owner, Crown Castle USA, Inc., Contractor.

With everything in order, the motion was made by Michael Fiudo and seconded by Robert Belba to approve the Building Permit Application, No. 2019-02, 1139 State Route 3, National Stockyards Area of Fairmont City, Cell Tower Modification, Verizon Wireless Owner, Crown Castle USA, Inc., Contractor. Roll Call Vote: Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes. Trustees David Suarez, Guadalupe Hernandez, and Charles Arriola were absent.
Motion Passed.

Lastly, Mr. Ramirez presented a second building permit regarding cell tower modification, Building Permit Application, No. 2019-03, 3621 Collinsville Road, Thomas Garage, Cell Tower Modification, T-Mobile Owner, Crown Castle USA, Inc. , Contractor.

The motion was made by Raul Munoz and seconded by Robert Belba to approve
the Building Permit Application, No. 2019-03, 3621 Collinsville Road, Thomas Garage, Cell Tower Modification, T-Mobile Owner, Crown Castle USA, Inc., Contractor. Roll Call Vote: Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes. Trustees David Suarez, Guadalupe Hernandez and Charles Arriola were absent.
Motion Passed.

Report of Police Chief/ Administrator

Scott Penny, Enterprise Zone Administrator asked the board for input regarding Establishing an Enterprise Renewal Fee. The administrator explained an expiration date is issued on the Enterprise Certificate, usually at one year. The applicant provides the amount of time expected for the project. There have been a number of projects in
need of extensions as they may be incomplete in the given time.

Since the village is paying the Administrator and its employees while they process the zoning applicants, he feels a reimbursement is in order for these extensions to be processed. The original Enterprise Zone agreement allows a 20% increase in the village share of the funds to administer the program. Mr. Penny has not taken any payments to date.

There was some discussion regarding the process. The board offered their support of a $60.00 fee to process an extension for a zoning applicant. Mayor Suarez asked Mr. Penny to arrange a meeting of the mayors involved in the Enterprise Zone; himself, Caseyville and Brooklyn, to consider the change to the intergovernmental agreement.

Report of Zoning Administrator – No Report

Report of Fire Chief

Fire Chief Allen reported American Test Centers were here to test the fire trucks. The ladder truck had been tested today, and all the trucks passed with flying colors.

The test of the emergency sirens was not so successful. The east side siren did fine but the west side siren did not go off. Pyramid Electric is having the radio transmitters sent back to the factory for testing. The fire chief has some anxiety over the issue since we are approaching tornado season. He is hoping to have them in working condition before the first storm.

The annual Fire Department Instructors Conference (FDIC) in Indiana will be held April 11 through 13, 2019. As in the past, Banner Fire Equipment will be providing tickets to theevent. The chief asked the mayor and trustees to provide room and board for the event for himself and retired Fire Chief (now trustee) Robert Belba.

The motion was made by Raul Munoz and seconded by Michael Fiudo to approve the expense of out of town accommodation for Fire Chief Robert Allen and retired Fire Chief Robert Belba to attend the Fire Department Instructors Conference in Indianapolis Indiana, April 11 through 13, 2019 not to exceed $1 ,500.00. Roll Call Vote: Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes. Trustees David Suarez, Guadalupe Hernandez, and Charles Arriola were absent.
Motion Passed.

Fire Chief Allen reported the fire department will be participating in the rituals surrounding the line of duty death of a Jerseyville Illinois firefighter. The chief reported all the area departments are participating in some way. Currently, Lieutenant Ramirez has volunteered to stand by the body at the funeral home for a few hours. The body will have a firefighter standy through the burial. The chief has a crew together awaiting the MAVIS command to serve.

Report of the Public Works Director – No Report

Committee Reports

Police/Public Safety-Chair- Charles Arriola -Absent No Report

Economic/Finance, Development, Planning, and Tourism – Chair – Michael Fiudo – No Report

Fire Protection – Chair – Robert Belba, Sr. – No Report

Community Relations & Communications – Chair – Raul Munoz – No Report

Public Health & Housing – Chair- Guadalupe Hernandez -Absent No Report

Streets, Sewers, Grounds, Building & Parks – David Suarez -Absent No Report

President’s Report

Mayor Suarez reported he attended a State Senate Hearing held at Southern Illinois University at Edwardsville. The hearing was held regarding state infrastructure spending in regards to the state budget process. The senate is hoping to have a budget in place by the end of the session before the summer break. The deadline is May 31 st, 2019.

Mayor Suarez was asked to speak. Mr. Suarez reported he asked the senate members present not to forget smaller communities, like our own, while planning the budget. The mayor will be paying close attention to the process and special attention to our local ally in the senate, Senator Christopher Belt.

Public Comment – No Public Comment

Municipal Bills

The motion to approve payment of the bills as presented in the amount of $23,829.45 was made by Raul Munoz and seconded by Robert Belba. Roll Call Vote: Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes. Trustees David Suarez, Guadalupe Hernandez and Charles Arriola were absent.
Motion Passed.

Adjournment

With that, a motion to adjourn the meeting was made by Raul Munoz and seconded by Robert Belba. Roll Call Vote: Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes. Trustees David Suarez, Guadalupe Hernandez and Charles Arriola were absent.
Motion Passed.

The meeting was adjourned.

Respectfully submitted
Richard D. Ramirez
Village Clerk
March 6, 2019

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