Board Meeting Minutes March 20th, 2019

President Michael Suarez called the meeting to order followed by the opening prayer
and pledge of allegiance.

Clerk Richard Ramirez recorded attendance. The following were in attendance: Trustees: David Suarez, Guadalupe Hernandez, Raul Munoz, Robert Belba, Michael Fiudo and Charles Arriola. Also, in attendance were; Treasurer Juan Mena, Police Chief/Administrator Scott Penny, Fire Chief Robert Allen, Public Works Director Roger Juenger and Deputy Treasurer, Sally Rodriguez.

The motion to approve the minutes of the previous meeting of March 6, 2019 was made by Raul Munoz and seconded by Robert Belba. Roll Call Vote: David Suarez, pass; Guadalupe Hernandez, pass; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, pass.
Motion Passed.

Treasurer’s Report

Treasurer Mena presented the financial reports for the month of February, 2019 with a brief summary.

The treasurer also presented a list of past due sewer billings over 90 days. The list is minimal compared to 2 years ago before Sally Rodriguez went to work on the collections. There are a few problematic situations but overall the sewer collections are finally under control thanks to Sally. Mayor Suarez, the treasurer and trustees thanked Ms. Rodriguez for all her hard work.

Clerk’s Report

Old Business
Clerk Ramirez presented Business License Application, Fit Club New Me, 5903 Collinsville Road, Luz Maria Juarez, Owner.

Chief Penny issued a Stop Order to Ms. Juarez who opened for business without returning to the board for a check compliance list she had been issued. Ms. Juarez apologized for the miscommunication. She has in fact met the check list requirements with the exception of the Madison County Health Department inspection.

The business includes the sale of Herbal Life Products and the sampling of such. Fruit shakes are an option to the product. The health department informed Ms. Juarez it would be 2 to 3 weeks before they could get to an inspection but she could legally sample her shakes without fruit. Ms. Juarez committed to not using fruit until the inspection can be done.

With that, the motion to approve the Business License Application for Fit Club New Me,
5903 Collinsville Road, Luz Maria Juarez, Owner was made by David Suarez and seconded by Guadalupe Hernandez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, pass; Charles Arriola, yes.
Motion Passed.

New Business 
Clerk Ramirez presented a Business and Liquor License Application, Fairmont Mini Mart
(Exxon Gas), 5404 Collinsville Road, Fairmont City, Illinois, Kaur Gurdip President, formerly, Shri Satya Sai Baba, Inc.: Gas Station, Convenience and Gaming.

Administrator Penny gave a brief overview regarding sale of a corporation, which is what Shri Satya Sai Baba, Inc. sold to Kaur Gurdip. The transaction is in order and the new corporate owners will be doing business as (OBA), Fairmont Mini Mart.

With no objections the motion was made by Guadalupe Hernandez and seconded by
Charles Arriola to approve the Business and Liquor License Application, Fairmont Mini Mart (Exxon Gas), 5404 Collinsville Road, Fairmont City, Illinois, Kaur Gurdip President, a Gas Station, Convenience and Gaming Business. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed.

Report of Police Chief/ Administrator

Chief Penny asked the board to consider continued Participation in the Great Lakes Regional Task Force, October 1, 2019 through September 30, 2021 . The cost to participate in the program is $2,000.00. There were no objections.

The motion was made by David Suarez and seconded by Raul Munoz to approve Participation in the Great Lakes Regional Task Force, October 1, 2019 through September 30, 2021 at a cost of $2,000.00. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed.

Chief Penny requested an Executive Session regarding a personnel issue.

Report of Zoning Administrator – No Report

Report of Fire Chief

Fire Chief Allen reported there are still problems with the sirens. Pyramid Electric has removed equipment and returned it to the factory. The chief is anxious to resolve the situation before tornado season. Should there be a weather situation before the repair he will have to get to the city hall basement and press a button for 3 minutes.

Report of the Public Works Director

Public Works Director Juenger took a couple of anonymous complaints in the last week. One was a local veteran who has been noticing torn and tattered flags on display in various yards. The complainant would like to see the flags replaced. The complainant reported if the resident can’t afford to replace it just leave it off the pole. Mr. Juenger also took a complaint from an out of town person whose parent is currently in a nursing home. The family is still tending to the house. This complaint was regarding trash in the neighborhood.

Committee Reports

Police/Public Safety-Chair- Charles Arriola

Trustee Arriola reported he has been having a discussion with Chief Penny regarding making the vestibule at the police station a 24 hours safe station. The trustee sees a need for providing a place for an individual with an emergency to come into city hall and pick up a phone to reach a patrolman that may otherwise be patrolling the streets. Those present agreed to the idea and Mr. Arriola has a contractor in mind who will be providing a bid by the next meeting.

Economic/Finance, Development, Planning, and Tourism – Chair – Michael Fiudo – No Report

Fire Protection – Chair – Robert Belba, Sr. – No Report

Community Relations & Communications – Chair – Raul Munoz – No Report

Public Health & Housing – Chair- Guadalupe Hernandez -Absent No Report

Streets, Sewers, Grounds, Building & Parks – David Suarez

Trustee David Suarez wanted to thank Scott Penny for providing a very effective letter to the EPA regarding the abandonment of the remediation efforts. The response was immediate and the work now continues.

The trustee was also impressed by Mr. Penny’s effectiveness in getting the dumping at Rt 111 and Collinsville Road cleaned up and discontinued.

Asking for an update on the playground equipment at Rose Lake Park, the chief and the mayor reported to the trustee the letter sent by the village lawyer referenced requiring a reply by the end of the week.

President’s Report

Mayor Suarez reported he and Fire Chief Robert Allen attended a special meeting in St. Clair County regarding potential flooding in the area. Flooding resulting from the heavy snows and rain from the north have been affecting our neighbors to the north. The fire chief has relatives in Nebraska and they have been dealing with high waters. As the snows melt in Minnesota the states lining the Mississippi become vulnerable. The mayor emphasized the seriousness of the situation and is taking precaution along with other area leaders to protect citizens.

Public Comment

A local resident asked if the village would be spraying for mosquitos this year. Mayor
Suarez explained it has been his experience in the village and in his capacity with St. Clair County, spraying for mosquitos is not effective. He suggested keeping yards free of standing water and maintained from tall grass, is about all that can be done. With the waters surrounding village boundaries the mosquitos are a losing battle.

Katie Heaton with the Fairmont City Library attended the meeting to share some information with the board. She reported the EPA has been back to work on the library property on 45th Street. There have been a number of problems with drainage there. They have hydro seeded the area outside the gravel parking space. There is still a problem with the alley which Ms. Heaton found out is not on the list for 2019 remediation.

Public Works Director Juenger has a meeting with the EPA representatives on Thursday,
March 21, 2019. He has been monitoring the library grounds project and has photographs of the standing water. He will be negotiating with the representatives regarding correcting the situation and how the village might be able to contribute to a permanent solution.

The library director wants to have the Easter Egg Hunt at the Granby on April 6, 2019. She has talked to the fire chief regarding a parade route.

Ms. Heaton has been taking books to the little libraries at the trailer courts. She reported
she is very impressed with the usage there.

Ms. Heaton presented each board member with a copy of “The American Bottom
Gazette”. The periodic is a first publication by the American Bottom Project Organization. The village is a featured article in the publication. Ms. Heaton reported the group plans on publishing 3 times a year. The group is also interested in doing some research on the American Zinc.

Ms. Heaton announced the library has hired a new director. The new director, Jeanna
Ryner, will be attending a board meeting to introduce herself.

Executive Session

At this time the public was asked to leave and the motion to enter into Executive Session
was made by Robert Belba and seconded by David Suarez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed 7:40pm.

The motion was made by Charles Arriola and seconded by David Suarez to return to the
regular order of business from Executive Session. Roll Call Vote: David Suarez, yes;
Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed 7:53pm.


The motion was made by Michael Fiudo and seconded by Raul Munoz to accept the
resignation of Police Officer Scott Rose. Roll Call Vote: David Suarez, yes; Guadalupe
Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed.

The motion was made by Guadalupe Hernandez and seconded by Robert Belba to
approve the hiring of Part Time Officer Anthony Leone as a Full Time Police Officer. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed.

Municipal Bills

The motion to approve payment of the bills as presented in the amount of $46,060.81
was made by Charles Arriola and seconded by David Suarez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed.

Adjournment

With that, a motion to adjourn the meeting was made by Raul Munoz and seconded by
Robert Belba. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes;

The meeting was adjourned.

Respectfully submitted
Richard D. Ramirez
Village Clerk
March 20, 2019

Attachments