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Board Meeting Minutes March 18th, 2020

After an opening prayer and pledge of allegiance, President Michael Suarez called the meeting to order.

Clerk Richard Ramirez took attendance. The following were in attendance: Trustees: David Suarez, Guadalupe Hernandez, Raul Munoz, Robert Belba, Michael Fiudo and Charles Arriola. Also, in attendance were; Treasurer Juan Mena, Police Chief/Administrator, Scott Penny, Fire Chief Robert Allen, Public Works Director Roger Juenger and Deputy Treasurer Sally Rodriguez.

The motion to approve the minutes of the previous meeting of March 4, 2020 was made by Raul Munoz and seconded by Robert Belba. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, pass; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

Treasurer’s Report

Treasurer Mena present the financial reports for February 2020 with a brief explanation.

At this time Mayor Suarez addressed those present with a review of Resolution 2020-04, an emergency resolution addressing the village’s efforts to combat the Coronavirus (COVID-19). The mayor emphasized the dangers involved and the willingness of the village administration to cooperate with the state and federal government’s guidelines.

Briefly, the mayor described some of the content of the resolution. The resolution is in effect until May 6, 2020, which will also be the next village board meeting. There will be no Board Meetings in April.

The village annex will reduce hours of public operations from Noon to 4pm, Monday, Wednesday and Friday. Occupancy permits and tow releases will require an appointment. Trash pickup will be reduced to Mondays and Fridays. There will be no trucks loaned out, no limbs picked up and no large item pickups. · The mayor expressed his concern for the street department workers and reported they will also be working on reduced hours to be determined by need.

The 45th Street gym is closed along with the park pavilions.

Mayor Suarez reported the police department is operating on guidelines specific to law enforcement sent from the state.

The mayor also reported there is a food disbursement program available that was initiated by the Collinsville Unit 10 School District. Breakfasts and lunches normally provided to students at school are being disbursed throughout the area. Village Street Department workers, Police Department, Fire Department volunteers will be picking up the foods at the Gateway Center in Collinsville. Three distribution points have been set up in the village; the Community Center, Kinder Park and Cristo Iglesias Church on 61st Street.

Mayor Suarez is suggesting people who would like to donate to go through St. Vincent DePaul’s food pantry.

Mayor Suarez reported should anything of drastic measures change, the resolution would be lifted accordingly, but for now, the village is basically shut down except for emergency. As no new business will be approved during this time, the mayor tabled the first item on the agenda, a Business License and Liquor License Application, Lockner Properties, LLC, 5401 Collinsville Road, Retail and Amusement, David Benson Owner.

Clerk’s Report

Clerk Ramirez presented Ordinance No. 752, An Ordinance Adopting the International Building Code of 2012, The National Electrical Code of 2018, The Illinois Plumbing Code, and the 2009 International Property Maintenance Code in the Village of Fairmont City, Illinois.

Chief Penny explained the village has always operated by the aforementioned entities; the village never officially adopted them. He has been working to get hard copies. Residents doing their own work have questions that are being referred to the county. Having the hard copies available for referencing will allow the village to further assist residents.

The motion was made by David Suarez and seconded by Robert Belba to approve Ordinance No. 752, An Ordinance Adopting the International Building Code of 2012, The National Electrical Code of 2018, The Illinois Plumbing Code, and the 2009 International Property Maintenance Code in the Village of Fairmont City, Illinois. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

Not on the original agenda for this meeting, the clerk presented an Emergency Resolution 2020-04, A Resolution in Response to COVID-19, Describing Emergency Measures by the Village of Fairmont City, St. Clair County, Illinois.

The motion was made by Raul Munoz and seconded by Michael Fiudo to approve Resolution 2020-04, A Resolution in Response to COVID-19, Describing Emergency Measures by the Village of Fairmont City, St. Clair County, Illinois. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

Report of Police Chief/ Administrator – No Report

Report of Zoning Administrator – No Report

Report of Fire Chief

Fire Chief Allen reported the Trivia Night was a huge success and thanked everyone who participated.

Chief Allen also reported the Awards Dinner has been cancelled. With circumstances as they are, he is not anticipating the opportunity to re-schedule.

The chief reported the CodeRed program is in the first stages of mapping and identifying the various entities within the village. The fire, street and police departments will all be able to communicate to the public through the system. There will be a 2-hour training program later on. Users will be required to participate in the training.

Report of the Public Works Director – No Report

Committee Reports

Police/Public Safety-Chair- Charles Arriola – No Report

Economic/Finance, Development, Planning, and Tourism – Chair – Michael Fiudo – No Report

Fire Protection – Chair – Robert Belba, Sr. – No Report

Community Relations & Communications – Chair – Raul Munoz – No Report

Public Health & Housing – Chair- Guadalupe Hernandez – No Report

Streets, Sewers, Grounds, Building & Parks – David Suarez – No Report

President’s Report

The mayor encouraged those present to support local businesses as much as possible. As is the guideline presented by the state, local restaurants are limited to carry out or curbside service. No dining in is allowed. If you order food to go, have it from the local restaurants. He had a meeting with the local restaurant owners yesterday and he reported they are all worried about their businesses, as they should be.

Public Comment

A local resident at the meeting was a little confused about the trash pickup changing due to the fact those are the regular trash days on the west side of town. East side trash is pickup on Thursday. The street department will be picking both sides on Monday and Friday in April.

An attendee warned not to depend on social media for Coronavirus advice. Wash hands, keep distance and if you are over 60 and have a health condition, like diabetes, take extra precautions.

A regular attendee reported the village had one of the highest turn outs in the county for yesterday’s primary election.

This resident also reminded those present to encourage their neighbors to complete the census.

The library is closed to the public but books are still available for curbside pickup.

Municipal Bills

The motion to approve payment of the bills as presented in the amount of $19,358.65 was made by David Suarez and seconded by Raul Munoz. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

Adjournment

With that, a motion to adjourn the meeting was made by Charles Arriola and seconded by Raul Munoz. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

The meeting was adjourned.

Respectfully submitted
Richard D. Ramirez
Village Clerk
March 18, 2020

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