Board Meeting Minutes – June 19th, 2019

After an opening prayer and pledge of allegiance, President Michael Suarez called the meeting to order.

Clerk Richard Ramirez recorded attendance. The following were in attendance: Trustees: David Suarez, Guadalupe Hernandez, Raul Munoz, Robert Belba, Michael Fiudo and Charles Arriola. Also, in attendance were; Police Chief/Administrator, Scott Penny, Fire Chief Robert Allen and Public Works Director Roger Juenger.

The motion to approve the minutes of the previous meeting of June 5, 2019 was made by David Suarez and seconded by Charles Arriola. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, pass; Charles Arriola, yes. Motion Passed

Treasurer’s Report

Treasurer Mena presented the financial reports for May, 2019, with a brief explanation.

Clerk’s Report

As the first order of business Clerk Ramirez introduced Maureen Williams of Metro Transit. Ms. Williams identified herself as the Senior Consumer Engagement Planner, the only one of a kind, with Metro Transit.

Ms. Williams was there to open lines of communication with the Village Administration before she extends her mission into the community. Metro Transit is reaching out to communities that speak other languages than English. Metro Transit wants to be sure communities have equal access to services; bus, rail and call a ride. Metro Transit wants to provide literature in other languages where there is a demand. The transportation provider wants to familiarize itself with the community’s constituents and educate them in using the system.

Ms. Williams reported there is a major overhaul of the system about to take place. It is her job to get in front of those changes with the needs of the community and keep them informed of the progress. Fire Chief Allen, in his position as a county board member, is familiar with the St. Clair County end of the changes Ms. Williams was talking about. Mr. Allen reported the changes will cost millions of dollars.

Ms. Williams also reported Metro Transit has a summer job program she is proud to be a part of. The employment program is May 30 through Labor Day for youth 16 and over. The applications are made on line and Ms. Williams holds training sessions for that purpose. The mayor asked if it is too late to get in. Ms. Williams reported the majority of the positions are spoken for but there are some still available. Mayor Suarez will check with the library on times the computers will be available there and get back to Ms. Williams.

There were a few more questions and comments by the board and Ms. Williams assured them of her full cooperation. Ms. Williams thanked those present for their time and Mayor Suarez thanked Ms. Williams for coming.

The clerk presented Ordinance 743, An Ordinance Providing the Annual Appropriation for the Village of Fairmont City, St. Clair County, Illinois, for the Fiscal Year Beginning May 1, 2019 and ending April 30, 2020. A hearing on this matter was held at 6:30pm and there were no objections made and nothing further at this time.

The motion was made by Charles Arriola and seconded by David Suarez to approve Ordinance 743, An Ordinance Providing the Annual Appropriation for the Village of Fairmont City, St. Clair County, Illinois, for the Fiscal Year Beginning May 1, 2019 and ending April 30, 2020. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Clerk Ramirez presented Building Permit Application (2019-09), 6016 Collinsville Road, a Storage Shed, Jai Jaralam 1 Corporation OBA Royal Budget Inn, Owner.

With no objection the motion was made by Raul Munoz and seconded by David Suarez to approve the Building Permit Application (2019-09), 6016 Collinsville Road, a Storage Shed, Jai Jaralam 1 Corporation DBA Royal Budget Inn, Owner. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Lastly, Mr. Ramirez presented an Agreement for Professional Services, the Village of Fairmont City, Illinois, Establishment of Tax Increment Financing Area with Moran Economic Development, “Consultant”.

Mayor Suarez reported he, Scott Penny and Juan Mena met with Keith Moran, the president of the company, who outlined his services. Mr. Moran has an extensive knowledge regarding both the Tax Increment program and economic developing. Those present at the meeting attested to being educated by Mr. Moran. The mayor highly recommended the contract for passage.

With that said the motion was made by David Suarez and seconded by Guadalupe Hernandez to approve the Agreement for Professional Services, the Village of Fairmont City, Illinois, Establishment of Tax Increment Financing Area with Moran Economic Development, “Consultant”, as presented. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Report of Police Chief/ Administrator

Chief Penny reported the public notice of the sale of village surplus property was published in the Belleville News Democrat today. The bids need to be turned in by July 15, 2019 to be eligible for opening at the July 17, 2019 Village Board Meeting. The chief asked Public Works Director Juenger to help out with some “for sale” signs for each of the properties.

Report of Zoning Administrator – No Report

Report of Fire Chief

The fire chief reported he has been in contact with Illinois American Water regarding fire service to the newly annexed property at 5903 Collinsville Road. The engineering team there is looking into the possibilities.

The engineers there are also returning to an older project on 61st and 63rd Streets to improve the water service there. The team has had some major disasters to deal with including mine collapses on Route 161 and a water plant that is out of service due to flooding.

Fire Chief Allen reported his new trainees are a third of the way through their program. He also reported they are all doing very well.

Report of the Public Works Director

The public works director presented the bids for the sewer relining project (IGD GRANT PY18). Only 2 bids were received, one from Sak Construction, LLC and one from lnsituform. Sak Construction did the last project and the public works director was happy with the company and asked the board to approve the bid.

The motion was made by Charles Arriola and seconded by David Suarez to approve the bid from Sak Construction, LLC for the Sewer Relining Project (IGD Grant PY18) in the amount of $59,504.00. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Public Works Director Juenger reported he and Mayor Suarez met with the Army Corp of Engineers regarding the return of the EPA (Environmental Protection Agency) remediation project. They will be setting up mobile offices on the American Zinc property. The director is hoping to get them to clean up the Rose Lake Creek, otherwise known as the Acid Ditch, which is heavily laden in silt which is stopping the flow of the water. The mayor and the director thought the meeting went well and reported the Army Corp of Engineers being understanding of their concerns. There was a discussion concerning the CSX ownership of the ditch and past practices. Apparently at one time, CSX cleaned the ditch periodically. The ditch hasn’t been touched since the village had prisoners doing community work around 20 years ago.

Committee Reports

Police/Public Safety-Chair- Charles Arriola – No Report

Economic/Finance, Development, Planning, and Tourism – Chair – Michael Fiudo – No Report Fire Protection – Chair – Robert Belba, Sr. – No Report

Community Relations & Communications – Chair – Raul Munoz – No Report Public Health & Housing – Chair- Guadalupe Hernandez

Trustee Guadalupe Hernandez reported Bailey Noodle will be hosting a job fair on August 8th, 2019 at their plant in Granite City. A time has not been agreed upon.

Streets, Sewers, Grounds, Building & Parks – David Suarez

Trustee David Suarez wanted to congratulate those persons involved with the operation of the Holy Rosary Picnic. The event went very well and without incident.

President’s Report

The mayor reported the Gateway Pet Guardian Clinic that was scheduled for July 13, 2019 has been rescheduled due to the doctor breaking his shoulder. The clinic is rescheduled to August 17, 2019 and will be held on the lawn of Rose Lake Park.

Mayor Suarez reported the Village has been awarded another Parks and Recreations Grant from St. Clair County in the amount of $100,000.00. The mayor thanked the county board chairman for his support. County Board Member and Village of Fairmont Fire Chief Robert Allen reported the award was approved at the last county board meeting, Monday June 17, 2019. Mr. Allen reported the Parks and Recreation Grants are considered special and the chairman distributes the money when it starts to accumulate. This round included 10 communities. The mayor would like to see a bathroom, similar to the Rose Lake project, installed at Kinder Park and if funds remain, update the pavilion at Rose Lake Park.

Public Comment

A local resident had a complaint regarding fireworks in the neighborhood being out of control. The same resident requested speed bumps, a stop sign, and a dead-end sign. The resident also had a complaint regarding parking on the side of the street being a problem. According to the resident, there are times when a person can barely get a car down the street.

Another resident had a question regarding a street light being out. The mayor asked the resident to get an address and the village would send a report to Ameren.

Another resident complained about the speeding on the east side of town. This resident has been challenged when approaching some of the vehicles to ask them to slow down. Chief Penny reported the department will be putting an extra patrol in the area.

There was a question regarding cut off branches the family had put in the alley. Director Juenger reported the street department will be picking them up.

Municipal Bills

The motion to approve payment of the bills as presented in the amount of $67,011.92 was made by Guadalupe Hernandez and seconded by Raul Munoz. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Adjournment

With that, a motion to adjourn the meeting was made by Charles Arriola and seconded by Guadalupe Hernandez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The meeting was adjourned.

Respectfully submitted
Richard D. Ramirez
Village Clerk
June 5, 2019

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