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Board Meeting Minutes July 3rd, 2019

After an opening prayer and pledge of allegiance, President Michael Suarez called the meeting to order.

Clerk Richard Ramirez recorded attendance. The following were in attendance: Trustees: David Suarez, Guadalupe Hernandez, Raul Munoz, Robert Belba, Michael Fiudo and Charles Arriola. Also, in attendance were; Police Chief/Administrator, Scott Penny and Public Works Director Roger Juenger.

The motion to approve the minutes of the previous meeting of June 19, 2019 was made by Charles Arriola and seconded by Raul Munoz. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Treasurer’s Report

Treasurer Mena received a letter of approval for a grant applied for with the Environmental Protection Agency. It appears the village qualifies for up to 1.3 million dollars in a loan amount which can be partially forgiven and is available for 20 to 30 years. The treasurer has been working on the application for quite some time as great detail was required. Mayor Suarez was very impressed and excited that the village application was approved. More details will be forthcoming. The grant will not be available until 2020.

Clerk’s Report

Clerk Ramirez presented a Building Permit Application, 2700 N. 37th Street, Garage, Carlos and Ana Lizana, owner, Hugo Rivera Applicant-Resident.

With everything in order, the motion was made by David Suarez and seconded by Raul Munoz to approve the Building Permit Application, 2700 N. 37th Street, Garage, Carlos and Ana Lizana, owner, Hugo Rivera Applicant-Resident. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The clerk presented a Building Permit Application, 5370 Collinsville Road, El Cerrito, a New Building Fac;:ade, Mauricio Cristobal, owner.

The motion was made by Charles Arriola and seconded by Guadalupe Hernandez to approve the Building Permit Application, 5370 Collinsville Road, El Cerrito, a New Building Fac;:ade, Mauricio Cristobal, owner. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Report of Police Chief/ Administrator

Chief Penny reported the police department has been busy with code enforcement issues. The property previously known as RT Performance on Collinsville Road next to Thomas Garage was sent a warning notice. The business has not been licensed and the property has been very neglected.

Mayor Suarez wanted to thank the chief for his department’s efforts. The mayor has been receiving calls, mostly complaints. The complaints are mostly from warnings issued for cars parked the wrong way. The mayor also noted the newsletter will include another warning regarding code enforcement for the general public to heed.

Report of Zoning Administrator – No Report

Report of Fire Chief

Public Works Director Juenger, also a member of the fire department, reported in the fire chief’s absence. Fire Chief Allen has nothing to report.

Report of the Public Works Director – No Report

Committee Reports

Police/Public Safety-Chair- Charles Arriola

Trustee Arriola reported the surveyors are expected on Monday, July 15, 2019 at the Maryland Avenue Soccer field site. The Fairmont City Youth Group leaders are having drainage pipes installed.

Economic/Finance, Development, Planning, and Tourism – Chair – Michael Fiudo – No Report

Fire Protection – Chair – Robert Belba, Sr. – No Report

Community Relations & Communications – Chair – Raul Munoz – No Report

Public Health & Housing – Chair- Guadalupe Hernandez

Trustee Guadalupe Hernandez asked how the summer help program was going at the street department. The director reported the hires are doing very well. He also added being mindful of the heat factor as the boys are not used to working outdoors.

At this time Chief Penny stated he may be in need of some additional maintenance help. The 24 hours designated to building maintenance is not enough for one person to keep up with. Mayor Suarez said he understood and would meet with chief to discuss it and possibly have a solution by next meeting.

Streets, Sewers, Grounds, Building & Parks – David Suarez – No Report

President’s Report

The mayor reported the Gateway Pet Guardian Clinic that was scheduled for July 13, 2019 has been rescheduled due to the doctor breaking his shoulder. The clinic is rescheduled to August 17, 2019 and will be held on the lawn of Rose Lake Park.

Mayor Suarez reported the Village has been awarded another Parks and Recreations Grant from St. Clair County in the amount of $100,000.00. The mayor thanked the county board chairman for his support. County Board Member and Village of Fairmont Fire Chief Robert Allen reported the award was approved at the last county board meeting, Monday June 17, 2019. Mr. Allen reported the Parks and Recreation Grants are considered special and the chairman distributes the money when it starts to accumulate. This round included 10 communities.

The mayor would like to see a bathroom, similar to the Rose Lake project, installed at Kinder Park and if funds remain, update the pavilion at Rose Lake Park.

Public Comment

A local resident had a complaint regarding the condition of the community center. The resident complained the kitchen stinks, the vacuum is not working properly and mop water was left in a bucket in the closet, causing further stench. Chief Penny reported he had given permission to the maintenance man to buy a new vacuum today. The issue is exactly why the chief would like some additional janitorial help.

The same resident had a complaint regarding a derelict house on 43rd Street. There has been some research done and the owner is not delinquent in taxes. It was also reported a neighbor tried to make an offer and the owner refused. Chief Penny has posted notices and mailed warnings to the owner on record in St. Clair County.

This resident also complained about trash cans with no lids and the wind blowing trash all over. The resident if it is possible to have an ordinance requiring lids on trash cans? The chief said he would look into it but it might be a tough thing to enforce.

Lastly, the resident would like the owner of a parcel near her home notified of high weeds stemming from an area of the field which holds water.

There was a complaint made regarding residents parking cars on their front lawns. Chief Penny said he would look into the legalities.

Another resident complained of a strong odor in the air that was unidentifiable as to where it came from. Chief Penny will be looking into it and reporting to the Environmental Protection Agency if necessary.

The resident submitting the Building Application for garage wanted to thank the board for their consideration and approval.

A regular attendee at the meetings reminded those present that the Surplus Property Bids will be open at the next meeting and is hopeful it all gets sold.

Municipal Bills

The motion to approve payment of the bills as presented in the amount of $19,097.66 was made by Michael Fiudo and seconded by Raul Munoz. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Adjournment

With that, a motion to adjourn the meeting was made by Robert Belba and seconded by Guadalupe Hernandez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The meeting was adjourned.

Respectfully submitted
Richard D. Ramirez
Village Clerk
July 03, 2019