Board Meeting Minutes February 6th, 2019

President Michael Suarez called the meeting to order followed by the opening prayer and pledge of allegiance.

Clerk Richard Ramirez recorded attendance. The following were in attendance: Trustees: David Suarez, Raul Munoz, Guadalupe Hernandez, Robert Belba, Michael Fiudo and Trustee Charles Arriola. Also, in attendance were; Treasurer Juan Mena, Police Chief/Administrator Scott Penny, Fire Chief Robert Allen and Public Works Director Roger Juenger.

The motion to approve the minutes of the previous meeting of January 16, 2019 was made by Guadalupe Hernandez and seconded by Raul Munoz. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.Motion Passed

Treasurer’s Report – No Report

Clerk’s Report

Under Old Business Clerk Ramirez presented; Discussion of Fine Payment – Liquor License Hearing, January 2, 2019 La Perla Del Pacifico, Inc., Gerardo Garcia-Mendez, Owner. As Mr. Garcia-Mendez entered the building he was invited to present his question. Mr. Garcia Mendez addressed the board concerning the license revocation. Mayor Suarez reminded him the revocation is final by the village and he has the right to appeal to the State Liquor Commission.

Per the agenda, Mr. Garcia-Mendez asked the board if it were possible to make payments on the fine of $3,735.00 that was imposed upon him with the recent revocation of his liquor license at La Perla Del Pacifico, Inc., 5903 Collinsville Road.

Chief Penny suggested taking the total payment and not creating a burden to the treasurer’s office to keep track of payments. The mayor and trustees agreed. Mr. Garcia – Mendez asked how long he has to make the payment. No one was aware of the legal allotted amount of time on such fines. Chief Penny did report that the revoked license would have been expired April 30, 2019.

Mr. Garcia-Mendez reported he will be seeking out an attorney in the matter.

Under New Business, Clerk Ramirez presented Business License Application, Fit Club New Me, Herbal Life Products & Nutrition Classes, 5903 Collinsville Road, Luz Maria Juarez, 3064 N 62nd Street, Owner.

The board had a number of questions for Ms. Juarez, including what is she selling? Ms. Juarez will be referring membership to the Herbal Life Company and not selling the product directly. There is a $6.00 fee to join. Treasurer Mena said there would be a minimal sales tax requirement on the fee.

At the time of this meeting Ms. Juarez does not have an Illinois sales tax identification number, or Taxpayer Identification Number (TIN). The fire chief reported a building inspection by the fire department is necessary as a new business. The business requires sample tasting which require various fruits used in creating shakes so a health inspection from the East Side Health District will be necessary. An occupancy permit also will need to be issued which will require an additional inspection of the building. The board has no problems with the licensing on condition the inspections are complete.

The motion was made by David Suarez and seconded by Charles Arriola to approve the Business License Application, Fit Club New Me, Herbal Life Products & Nutrition Classes, 5903 Collinsville Road, Luz Maria Juarez, 3064 N 62nd Street, Owner pending application for an Illinois Sales Tax Identification Number, Taxpayer Identification Number (TIN), inspection by the fire department, inspection by the East Side Health District and an occupancy permit. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed

The clerk presented a Building Permit Application, 5525 Congress, Replacing Antennas on Existing Cell Tower, American Tower Corporation {Telecom), SSC, Inc. 717 W 95th Street, Overland Park, Kansas, 66212 – Contractor.

With everything in order, the motion was made by Raul Munoz and seconded by Charles Arriola to approve the Building Permit Application, 5525 Congress, Replacing Antennas on Existing Cell Tower, American Tower Corporation (Telecom), SSC, Inc. 717 W 95th Street, Overland Park, Kansas, 66212 – Contractor. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed

Report of Police Chief/ Administrator

Chief Penny asked the board to approve the expense for himself and Lieutenant Marquez to attend annual training with the Southern Illinois Criminal Justice to be held in Effingham February 27 & 28, 2019.

With no objection the motion was made by Guadalupe Hernandez and seconded by Robert Belba to approve the expense for Police Chief Scott Penny and Lieutenant Noe Marquez to attend annual training with the Southern Illinois Criminal Justice Training Program to be held in Effingham February 27 & 28, 2019. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed

The chief reported he has checked in at the post office and they are able to sell stamps but can only take cash. The post office is still in transition. The mayor and the treasures office have also been following the progress of the post office. Mayor Suarez has a phone number to call for complaints and suggested to those present to use it.

Report of Zoning Administrator – No Report

Report of Fire Chief

Fire Chief Allen reminded everyone of the awards dinner Saturday, February 9, 2019. He is especially looking forward to seeing everyone. Last year’s event was canceled on two different occasions.

Report of the Public Works Director

Public Works Director Juenger reported the sewer pump at 5200 Collinsville Road is in need of serious repair. The director has a quote of $8,808.00 to rebuild the pump. Per previous discussion regarding the repair or replacement of the pump on Maryland Avenue, a new pump is approximately $18,000.00. The pump in question is an original from 31 years ago.

There was a discussion regarding rebuilding and new. The pump is located in the TIF (Tax Increment Financing) district and can be an allowable expense from those funds. After further discussion it was agreed to buy a new pump and investigate the worth of rebuilding the current pump as a backup. The wait time on the pumps requires another method of moving the waste that is time consuming and expensive. Having a back-up pump available would be a good idea. A couple of the pumps have been replaced but more are the same age, 31.

The motion was made by Raul Munoz and seconded by Michael Fiudo to approve the expense of a new pump for the 5200 Collinsville Road Sewer Lift and to rebuild the old pump for a back up if possible. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed

Committee Reports

Police/Public Safety-Chair- Charles Arriola

The trustee reported Ms. Rodriguez has 62 applications for the gym on 45th Street. The trustee has met with the fire chief and it is necessary to have to working entry/exits to maintain fire safety. The doors are in need of repair and the trustee is looking for quotes to repair and/or replace the doors.

Mr. Arriola reported he has received a quote for a new treadmill in the amount of $2,975.00. In his research the lowest quote he has is for $3,600.00 prior to this bid and he would like the board to approve the cost.

The motion was made by Raul Munoz and seconded by Robert Belba to approve the expense of a new treadmill for the 45th Street Gym in the amount of $2,975.00. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed

Trustee Charles Arriola also reported he has been in touch with Ceres Consulting, Inc. who own lots the youth group has been using to play soccer off Maryland Avenue. The field has a partial fence in place due to an incident involving a truck joy riding on the field in the snow. The group is looking to fence the entire field. The B. Garcia Trucking Company and Killian Weir, also have property the group been using. All three have agreed to donate their property to the youth group and approve of the fence.

Economic/Finance, Development, Planning, and Tourism – Chair – Michael Fiudo – No Report

Fire Protection – Chair – Robert Belba, Sr. – No Report

Community Relations & Communications – Chair – Raul Munoz

Trustee Munoz wanted to thank Trustee Arriola, Joanne Dinges and Sally Rodriguez for their participation in bringing the 45th Street Gym back to life. He reports the college age students are taking full advantage and have been enjoying the convenience of being fit.

Public Health & Housing – Chair- Guadalupe Hernandez – No Report

Streets, Sewers, Grounds, Building & Parks – David Suarez

Trustee David Suarez reported the soccer field off Maryland Avenue, as happy as he is to see it being used, is in serious need of maintenance. The group is aware and Roger Juenger has gotten some quotes for seeding the field. The Granby field needs to be fully available while the work gets done on Maryland Avenue.

President’s Report

Mayor Suarez reported he has reached out to a possible alternative internet service. The company is called UBIFI and is a subcarrier to AT&T. The company provides service to rural areas and a number of the motel owners in the village are currently using it. Ryan Zajac, the current web developer for the village, reports a one-time fee of $300.00 for set up and 89.99 per month for unlimited data at a much faster rate than the current provider. The mayor hopes to come up with an agreement that might help village residents afford the alternative.

Public Comment

A regular resident attendee reported Standard Auto Body ( 45th Street) is up for sell. This resident also encouraged everyone to buy local at the grocery stores. The same resident reported AARP is sponsoring a free tax service at the library on Mondays and Tuesdays of each week through tax season.

Another resident had a complaint about the number of cars, some not running, in the neighbor’s yard across the street. Trustee David Suarez reported that is not the only residence with that situation. A neighbor on 44th Street near Cookson road, has approximately 12 cars parked all over including the street. Chief Penny asked Officer Oscar Cortez, security officer tonight, to follow up at both addresses after the meeting.

Another resident in attendance had a question regarding a parking spot in the street belonging to a neighbor. Street parking is public and not privately owned by any resident.

Another question was raised on parking, is it possible to have all street parking cleared for snow plows? The board felt this would be an unfair rule for those residents who do not have driveways.

Municipal Bills
There was a question on the bills regarding two payments in the same amount to the Titan Company. Director Juenger reported that as one of his purchases, He made an arrangement with the company to make three payments on one product order. Treasurer Mena suggested approving the payment as it is and he will make the correction, if necessary.

The motion to approve payment of the bills as presented in the amount of $40,985.85 was made by Guadalupe Hernandez and seconded by David Suarez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo,
yes; Charles Arriola, yes.
Motion Passed

Adjournment
With that, a motion to adjourn the meeting was made by Charles Arriola and seconded by David Suarez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.
Motion Passed

The meeting was adjourned.

Respectfully submitted
Richard D. Ramirez
Village Clerk
February 6, 2019

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