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Board Meeting Minutes December 18th, 2019

After an opening prayer and pledge of allegiance, President Michael Suarez called the meeting to order.

Clerk Richard Ramirez recorded attendance. The following were in attendance: Trustees: David Suarez, Guadalupe Hernandez, Raul Munoz, Robert Belba, Michael Fiudo and Charles Arriola. Also, in attendance were; Treasurer Juan Mena, Police Chief/Administrator, Scott Penny, and Deputy Treasurer Sally Rodriguez.

The motion to approve the minutes of the previous meeting of December 18, 2019 was made by Raul Munoz and seconded by Charles Arriola. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Treasurer’s Report

Treasurer Mena presented the financial report for the month of November, 2019 with a brief explanation.

Clerk’s Report

Clerk Ramirez presented a Building Permit Application, 5903 Collinsville Road, Outdoor Grill, Jose Solis, Applicant.

With everything in order, the motion was made by David Suarez and seconded by Raul Munoz to approve Building Permit Application, 5903 Collinsville Road, Outdoor Grill, Jose Solis, Applicant. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Clerk Ramirez presented a Building Permit Application, 2734 N 42nd Street, A Garage Addition, Sergio Urbina – Noriega, Owner.

The motion was made by Guadalupe Hernandez and seconded by Charles Arriola to approve the Building Permit Application, 2734 N 42nd Street, A Garage Addition, Sergio Urbina – Noriega, Owner. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The clerk presented Ordinance No. 749, A Zoning Ordinance in Regarding Case No. 2019-02 (3023 N 48th and Surrounding Parcels from Residential to Highway Business).

Mayor Suarez asked Scott Penny for a brief overview of the zoning change for those present who were unfamiliar. The owner of the property is a former resident and has a medical practice in Maryville, Gabriel Cardenas. Mr. Cardenas recently purchase a large group of parcels between 47th Street and 48th Street. Mr. Cardenas is planning to build a boxing gym for youth. The doctor had a positive experience in his youth boxing at the P.A.L. Gym and in a gym in Madison. The property is zoned residential and he would like the whole area zoned business for future development. The Zoning Board was unanimous in recommending the approval of the ordinance. The board is also looking forward to seeing another outlet for village youth.

The motion was made by Raul Munoz and seconded by Guadalupe Hernandez Ordinance No. 749, A Zoning Ordinance in Re Case No. 2019-02 (3023 N 48th and Surrounding Parcels from Residential to Highway Business). Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Mr. Ramirez presented Resolution 2019-05 A Resolution to Change Life Insurance Underwriting Companies.

With no objection the motion was made by Charles Arriola and seconded by David Suarez to approve Resolution 2019-05 A Resolution to Change Life Insurance Underwriting Companies. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Lastly Clerk Ramirez presented Short Form of Agreement Between Owner and Engineer for Professional Service, Water Infrastructure Services-Sanitary Sewer Infrastructure between the Village of Fairmont City and Thouvenot, Wade and Moerchen Engineering. The agreement is part of the ongoing sewer lining project associated with the Intergovernmental Grants Department grant funds.

The motion was made by David Suarez and seconded by Charles Arriola to approve the Short Form of Agreement Between Owner and Engineer for Professional Service, Water Infrastructure Services-Sanitary Sewer Infrastructure between the Village of Fairmont City and Thouvenot, Wade and Moerchen Engineering, as presented. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Report of Police Chief/ Administrator – No Report

Report of Zoning Administrator

Zoning Board Administrator Scott Penny presented a Report of Findings of Fact and Recommendations of the Fairmont City Zoning Board of Appeals regarding Case 2019-03, to change the zoning map from HB (Highway Business) to SR-3 (Residential) at 4413 Cookson Road. The administrator reported the family of Julia Markezich who is deceased, tried to sell the home and the buyer was denied a loan due to the fact the property is zoned highway business. Mr. Penny explained there is a possibility the original zoning was done in error. The address has always been a residence and has never been known to be a business. The Zoning Board recommends changing the map at 4413 Cookson from HB to SR-3. There was no objection from the board members.

The Zoning Board Administrator will present an ordinance on the case at the next board meeting.

Report of Fire Chief – Absent No Report

Report of the Public Works Director – Absent No Report

Committee Reports

Police/Public Safety-Chair- Charles Arriola

Trustee Arriola reported he got a bid for $13,005.00 to seed the Maryland Avenue soccer field.

Trustee Arriola also reported he has been looking for bids to install electricity to the soccer fields on Maryland Avenue. Ameren will be doing their part of the installation at no charge. The trustee reported his contact at Ameren suggested reviewing the long-term goals. Should something be left out the company will charge to upgrade. Mr. Arriola reported he has received 3 bids to do the install left after Ameren does their thing. Guarantee Electric Co. was the lowest bid at $13,415.00.

Trustee David Suarez was concerned about the cost involved in the soccer program. Trustee Raul assured those present no child is turned away. There is a fee but it is waived for those who cannot afford it. Mayor Suarez is also involved in the soccer program. He explained that when the program moved back to the Granby, after the EPA remediation, they lost kids from the trailer courts. That is one of the reasons the group wants to develop the Maryland Avenue field, to serve those kids less fortunate.

The motion was made by David Suarez and seconded by Guadalupe Hernandez to approve the amount of seeding the soccer field on Maryland Avenue in the amount of 13,500.00 and the installation of electricity at the same location in the amount of $13,500.00. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes.

Motion Passed

Economic/Finance, Development, Planning, and Tourism – Chair – Michael Fiudo – No Report

Fire Protection – Chair – Robert Belba, Sr. – No Report

Community Relations & Communications – Chair – Raul Munoz

Trustee Raul Munoz thanked Sally Rodriguez and Joanne Dinges for helping to prepare for the Posada hosting tomorrow.

Public Health & Housing – Chair- Guadalupe Hernandez

Trustee Hernandez wanted to compliment the Street Department workers on the job they did through the snow storm.

Streets, Sewers, Grounds, Building & Parks – David Suarez

Trustee David Suarez also wanted to thank the Street Department and added they were working with a truck broke down and a man sick.

President’s Report

Mayor Suarez wanted to say thanks to the board and the community for helping to make 2019 a productive year. The community has come together for the clean ups, the park projects and supporting our young people. He is honored to serve as Mayor and does not take that for granted. He is looking forward to 2020 and the accomplishments to come by improving the community, especially the resurfacing of 45th Street.

The mayor also reminded those present of the extra safety measures to consider during this holiday season. He reported the police department has added an extra patrol between the second and third shifts. He wished all a Happy Holiday season.

The mayor reported with the first Wednesday of 2020 being January 1, 2020 there will be no board meeting until January 15, 2020.

Public Comment

A resident attending the meeting had a question regarding the village laws regarding pet ownership. He has a neighbor with a dog that howls, digs holes and is aggressive. Mayor Suarez admitted to not knowing and asked the resident to meet with Chief Penny who can provide the information.

Another resident present asked if anyone received any mail during the snow storm. There were others that had not received mail but there were also people present who had. The resident had not seen any workers at the post office. Chief Penny reported the attendant there spends morning hours at the Lovejoy location and the afternoon here in Fairmont.

A regular attendee reported the Library Coat Drive is Saturday, December 21, 2020. He encouraged those present to go through their closets and donate.

This resident also suggested the board consider investing in a camera system to monitor the 4 main entrances to the village. There was a discussion regarding types of cameras and other cities who have them. Those present agreed and will be looking into the various systems and the cost.

Municipal Bills

The motion to approve payment of the bills as presented in the amount of $14,690.76, was made by Raul Munoz and seconded by Belba. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Adjournment

With that, a motion to adjourn the meeting was made by Charles Arriola and seconded by Guadalupe Hernandez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The meeting was adjourned.

Respectfully submitted
Richard D. Ramirez
Village Clerk
December 18, 2019

Attachments

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