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Board Meeting Minutes October 2nd, 2019

After an opening prayer and pledge of allegiance, President Michael Suarez called the meeting to order.

Clerk Richard Ramirez recorded attendance. The following were in attendance: Trustees: David Suarez, Guadalupe Hernandez, Raul Munoz, Robert Belba, Michael Fiudo and Charles Arriola. Also, in attendance were; Police Chief/Administrator, Scott Penny, and Public Works Director Roger Juenger.

The motion to approve the minutes of the previous meeting of September 18, 2019 was made by Raul Munoz and seconded by Guadalupe Hernandez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The motion to approve the minutes of the Special Meeting held on September 25, 2019 was made by David Suarez and seconded by Robert Belba. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, pass. Motion Passed

Treasurer’s Report

Treasurer Mena reminded those persons receiving packets to leave them on the table for him to shred if they do not have a proper way to destroy or store the private information.

Clerk’s Report

Clerk Ramirez introduced Police Academy Graduates, James Hart and Lucas Ward, and administered the Oath of Police Officer. Mayor Suarez presented the Graduation Certificates.

Police Chief Scott E. Penny congratulated the graduates and expressed his pride in their accomplishments. Chief Penny has watched both graduates mature and is excited to have them as officers of the Fairmont City Police Department.

Photographs were taken and Mayor Suarez congratulated the graduates. The mayor added it is not a popular career choice in this country today and he is proud of the commitment and diligence in becoming police officers. Mayor Suarez expressed his honor to have James Hart and Lucas Ward officers of the Fairmont City Police Department.

Clerk Ramirez announced the opening of the bids received for the “Proposal-Sale of Real Property”.

Six properties were available. Eight sealed bids were received. Mr. Ramirez open each bid and Treasurer Mena read its content. Mayor Suarez was recording the bids.

The following bids were accepted and intended usage noted:

  1. 3210 Maple Avenue (02-08.0-205-037 & 02-08.0-205-038) Killian Weir, $751.00, 2768 N 42nd Street (resale as future new home)
  2. 3606 Maple Avenue (02-08.0-207-005) Leopoldo & Irma Almeida, $755.00,2818 N 42nd Street, (currently owns adjacent property)
  3. 4700 Collinsville Road (02-04.0-400-002 & 02-04.0-400-003) Antonio Oseguera, $1,500.00,7 Par Drive, Collinsville, Illinois (business development)
  4. 5431 Delmar (02-04.0-405-038 & 02-04.0-405-038) Killian Weir, $751.00,2768 N 42nd Street (Future economic development)
  5. 5440 MARYLAND AVENUE (02-04.0-405-019, 02-04.0-405-020, 02-04.0-405-021 & 02-04. 0-405-022) American Legion Post 961, $1,001.00, Adjutant Killian Weir, 2768 N 42nd Street (Future economic development)
  6. 5528 Thomas (02-03.0-305-050) Salvador Arroyo, $800.00, 5528 Kinder (owns adjacent propter to extend yard)

Mayor Suarez congratulated the successful bid entries. All properties advertised were sold.

Clerk Ramirez presented a Business License Application Thomas Garage Towing, 3619 Collinsville Road, Danny Rafalowski, Owner.

With everything in order, the motion was made by David Suarez and seconded by Charles Arriola to approve a Business License Application, Thomas Garage Towing, 3619 Collinsville Road, Danny Rafalowski, Owner. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The clerk presented a Business License Application, A2Z Furniture, 541 O Collinsville Road, Amiee Ward, Owner. This application had been presented at a previous meeting for another location. The applicant has decided to stay at the Flea Market to expand sales. The Flea Market is considered a standard order of business for record and the owner/operator is not required to attend the meeting, as explained by Chief Penny.

The motion was made by Guadalupe Hernandez and seconded by David Suarez to approve the Business License Application, A2Z Furniture, 5410 Collinsville Road, Amiee Ward, Owner. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Clerk Ramirez presented a Building Permit Application 2508 N 34th Street, a Sunroom, Maria Torres De Rivas, Owner. Chief Penny reported the building inspector has been involved with correcting some issues with this project and now recommends approval.

The motion was made by David Suarez and seconded by Raul Munoz to approve a Building Permit Application 2508 N 34th Street, a Sunroom, Maria Torres De Rivas, Owner. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The clerk then presented a Building Permit 3312 Maple Avenue, a Covered Patio, James Sehr, Owner.

The motion was made by Raul Munoz and seconded by Charles Arriola to approve the Building Permit 3312 Maple Avenue, a Covered Patio, James Sehr, Owner. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Report of Police Chief/ Administrator

Chief Penny reported he has not met with the finance committee regarding new police cars and is still working on the details.

Report of Zoning Administrator – No Report

Report of Fire Chief

Retired Fire Chief and Trustee Robert Belba reported in Fire Chief Allen’s absence. The Vendor Showcase held Thursday September 26, 2019 was a success.

The hydrant at North First Street in the National City area of the village had been installed.

There was a house fire at 3912 Cookson that was successfully contained to one room of the house. An arrest was made in the incident.

Open House is Wednesday, October 9, 2019 at 6:30pm. Ameren will be providing an exhibit and the State Fire Marshal will be guest speaker.

In Fire Chief Allen’s absence Robert Belba asked the board to consider the expense of refreshment and printing of publication giveaways traditionally allowed for the open house.

The motion was made by Guadalupe Hernandez and seconded by Raul Munoz to approve the expense of refreshment and other commodities for the Fire Department Open House, Wednesday, October 9, 2019, not to exceed $800.00. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Report of the Public Works Director – No Report

Committee Reports

Police/Public Safety-Chair- Charles Arriola

Trustee and Police Commissioner Charles Arriola wanted to congratulate Lucas Ward and James Hart.

Economic/Finance, Development, Planning, and Tourism – Chair – Michael Fiudo – No Report

Fire Protection – Chair – Robert Belba, Sr. – No Report

Community Relations & Communications – Chair – Raul Munoz – No Report

Public Health & Housing – Chair- Guadalupe Hernandez – No Report

Streets, Sewers, Grounds, Building & Parks – David Suarez – No Report

President’s Report

The mayor reported the Pet Guardian operation just keeps growing. The program has serviced well over one hundred cats and dogs. Found new homes for many of them.

Mayor Suarez and Fire Chief Allen have been discussing the possibility of hosting an annual Christmas Lighting Festival around the gazebo for over a year. Recently they contacted the library and the Latino Round Table to see if they might be interested in participating. The response was enthusiastic and it tentatively agreed that November 23, 2019 would be a good date. The mayor shared the information at this meeting before bringing it up as motion with a budget amount.

Public Comment

A resident in attendance reported noticing new lighting at the corners of the gazebo area. Public Works Director Juenger reported it is a special project by Ameren in all the surrounding communities. The mission is to replace all public lighting with LED.

Another attendee at the meeting had a question regarding zoning at 5000 Collinsville Road. The owner of the property would like to build a home there. Scott Penny believed the spot to be Highway Business and asked her to stay after the meeting to go over the process of changing it.

Another resident in attendance has a complaint regarding people running the stop sign at 38th and Maple. Scott Penny Junior was in attendance and reported they have been doing surveys at both stop signs on 38th for two days now. A number of tickets have been issued.

Municipal Bills

The motion to approve payment of the bills as presented in the amount of $24,121.49 was made by Robert Belba and seconded by Charles Arriola. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Adjournment

With that, a motion to adjourn the meeting was made by Charles Arriola and seconded by Raul Munoz. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The meeting was adjourned.

Respectfully submitted,
Richard D. Ramirez
Village Clerk
October 02, 2019

Attachments