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Board Meeting Minutes May 20th, 2020

After an opening prayer and pledge of allegiance, President Michael Suarez called the meeting to order.

Clerk Richard Ramirez took attendance. The following were in attendance: Trustees: David Suarez, Guadalupe Hernandez, Raul Munoz, Robert Belba, Michael Fiudo and Charles Arriola. Also, in attendance were; Police Chief/Administrator, Scott Penny, Fire Chief Robert Allen, and Public Works Director Roger Juenger.

A motion to approve the minutes of the meeting held on Wednesday, May 6, 2020, was made by Charles Arriola and seconded by David Suarez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

Treasurer’s Report – Absent No Report

Clerk’s Report

Clerk Ramirez introduced A&L Custom, Inc., 3617 Collinsville Road. Amber Kutz and Lorenzo Mendez are the owners of the company. The company originally applied for a business license OBA as Chapos Custom. During the course of a preliminary fire inspection the company was told a fire sprinkler system needs to be installed in the building to be able to store tires. The company has been renovating the building and cannot afford the expense of the sprinkler system at this time.

There were a number of questions asked, mostly regarding the tire storage. On her agenda Ms. Kutz asked if containers would be acceptable storage away from the building. She also suggested, if all else fails she would have to redo their business plan to do mechanics and possibly bring in the roofing company the couple owns.

There was further discussion and little support of what was presented.

The motion was made by Michael Fiudo and seconded by Robert Belba to approve A&L Custom Inc.; DBA Chapos Custom. Roll Call Vote: David Suarez, no; Guadalupe Hernandez, no; Raul Munoz, no; Robert Belba, no; Michael Fiudo, no; and Charles Arriola, no. Motion Failed

Mayor Suarez suggested the company submit a license for the roofing company and come back to the next meeting.

The clerk presented the next item on the agenda, Bid Results from May 14, 2020 for the Village 45th Street Project, Jeffrey Reis, Project Manager, Thouvenot, Wade & Moerchen, Inc. A letter from Jeffery Reis, the engineer working on the project, reflected the bid results. The letter also stated TWM recommends awarding the bid to the lowest bidder, Stutz Excavating, in the amount of $905,886.50. It was agreed upon.

The motion was made by David Suarez and seconded by Raul Munoz to grant the award to Stutz Excavating in the amount of $905,886.60, to complete the Village 45th Street Project. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

Mayor Suarez reported the project could start as soon as next week.

Mr. Ramirez presented a Building Permit Application, 2550 N 42nd Street, A New Home, Gabriel and Laura Morales, Owners (BP-2020-011).

With everything in order, the motion was made by Charles Arriola and seconded by Guadalupe Hernandez to approve the Building Permit Application, 2550 N 42nd Street, A New Home, Gabriel and Laura Morales, Owners (BP-2020-011). Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

Clerk Ramirez presented a Building Permit Application, 2542 N 3P1 Street, a Walk Way to Porch, Jose Saavedra and Elizabeth Salazar, Owners (BP-2020-012). There were no objections.

The motion was made by Raul Munoz and seconded by Charles Arriola to approve the Building Permit Application, 2542 N 31st Street, a Walk Way to Porch, Jose Saavedra and Elizabeth Salazar, Owners (BP-2020-012). Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

Clerk Ramirez reintroduced the subject of a TIF II Application Fairmont Industrial LLC. The item was tabled at the last meeting and referred to the finance committee. Michael Fiudo reported for the finance committee. They met and recommend a $12,500.00 one- time payment on the project to be made upon its completion.

The motion was made by Robert Belba and seconded by Michael Fiudo to approve TIF II funding to Fairmont Industrial, LLC in the amount of $12,500.00, to improve a 3-acre track of land in the National Stockyards area of Fairmont City upon completion of their project. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

The clerk also reintroduced the Sale of Surplus Property which was an ordinance from the last meeting selling two police cars that was voided to include other village properties. Since then a list was presented from the Public Works Director Roger Juenger of six vehicles, and some other equipment such as a tree chipper to include in the sale. Chief Penny will put together the list for publication and work with the public works director regarding public viewing.

The motion was made by David Suarez and seconded by Guadalupe Hernandez to approve the sale of Surplus Property (Equipment) as presented by the public works director and police chief. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

Report of Police Chief/ Administrator – No Report

Report of Zoning Administrator – No Report

Report of Fire Chief -No Report

Report of the Public Works Director

Director Roger Juenger wanted to thank the board again for approving Resolution 2020-05 using TIF funds to pay for the 45th Street project.

Committee Reports

Police/Public Safety-Chair- Charles Arriola – No Report

Economic/Finance, Development, Planning, and Tourism – Chair – Michael Fiudo – No Report

Fire Protection – Chair – Robert Belba, Sr. – No Report

Community Relations & Communications – Chair – Raul Munoz – No Report

Public Health & Housing – Chair- Guadalupe Hernandez – No Report

Streets, Sewers, Grounds, Building & Parks – David Suarez

Trustee David Suarez reflected on past practices and the village monitoring property sales and purchasing to avoid any scamming.

President’s Report

Mayor Suarez reported the Governor announced Illinois will start Phase 3 of COVID-19, New Normal on Friday, May 29, 2020. The formal announcements will be made on Thursday but the mayor pointed out a few of the changes he is aware of. Retail stores are re-opening along with barber shops, and parks. Bars and restaurants will be allowed outdoor sitting. Social distancing and masks in public are still required.

The mayor reported the lunch program ends on the same day. The Christian Activities Center will be providing their own program. They will be distributing from the small pavilion at Rose Lake Park.

Mr. Suarez also reported Katie Heaton has more internet hot spots around library for use free of charge. The mayor is aware of one available from the parking lot but is not sure where the others are located.

Public Comment

An attendee had some questions about the equipment sale. Chief Penny said it will be awhile putting it in motion but the equipment will be listed in social media.

A resident indicated that other communities on the news have been spraying for mosquitos and wanted to know if the village would be spraying. The mayor explained it has been the village’s experience that it really doesn’t help. The chemical has to be directly on the mosquito to kill it and the percentage of that is next to none.

Another resident wanted to say how appreciated the dumpsters are.

The motion to approve payment of the bills as presented on this day May 20, 2020, in the amount of $41,843.14 was made by Raul Munoz and seconded by Guadalupe Hernandez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

Adjournment

With that, a motion to adjourn the meeting was made by Charles Arriola and seconded by Guadalupe Hernandez. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; and Charles Arriola, yes. Motion Passed

The meeting was adjourned.

Respectfully submitted
Richard D. Ramirez
Village Clerk
May 20, 2020

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