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Board Meeting Minutes January 15th, 2020

After an opening prayer and pledge of allegiance, President Michael Suarez called the meeting to order.

Clerk Richard Ramirez recorded attendance. The following were in attendance: Trustees: David Suarez, Guadalupe Hernandez, Raul Munoz, Robert Belba, Michael Fiudo and Charles Arriola. Also, in attendance were; Treasurer Juan Mena, Lieutenant Noe Marquez, Fire Chief Robert Allen, Public Works Director Roger Juenger and Deputy Treasurer Sally Rodriguez.

The motion to approve the minutes of the previous meeting of December 18, 2019 was made by Raul Munoz and seconded by Charles Arriola. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Treasurer’s Report

Treasurer Mena presented the financial report for the month of December, 2019 with a brief explanation.

At this time Mayor Suarez introduced Ken Sharkey with the St. Clair County Transit District. Mr. Sharkey reported studies show the village has minimum usage of bus service. The cost effectiveness of the service is being considered and the district is considering eliminating the bus through the village.

Mr. Sharkey says the district has interviewed 3 of the 6 residents who use the bus. The district does wish to continue to serve and he is here tonight to get input from the board. Mr. Sharkey presented some alternatives services in other areas. Mr. Sharkey informed those present the district is planning on putting some changes in place by June of 2020. He asked the board to consider having a meeting to discuss alternatives for the village residents dependent on the bus service. Mayor Suarez agreed and will get a meeting set up in the near future.

Clerk’s Report

Clerk Ramirez presented a Liquor License Application, Royal Budget Motel, 6061 Collinsville Road, (To Sell Packaged Liquor to Customers), Jai Jalaram 1 Corporation, Owner.

Mayor Suarez wanted to table the item at this time. He asked the business owner to meet with himself and the village administrator for a more in-depth interview. The business owner agreed.

Clerk Ramirez presented a Building Permit Application, 3800 Rose Lake Road, Cell Tower Upgrade, SSC on Behalf of Sprint, Contractor, CSX Transportation, Owner, #82020-001.

With everything in order, the motion was made by David Suarez and seconded by Guadalupe Hernandez to approve the Building Permit Application, 3800 Rose Lake Road, Cell Tower Upgrade, SSC on Behalf of Sprint, Contractor, CSX Transportation, Owner, #82020-001. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The clerk presented a second Building Permit Application, 2546 N 31st Street, Concrete Flooring, Adalberto Garcia Solis, Owner, #82020-002.

With no objection the motion was made by Raul Munoz and seconded by Charles Arriola to approve the Building Permit Application, 2546 N 31st Street, Concrete Flooring, Adalberto Garcia Solis, Owner, #82020-002. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Mr. Ramirez presented a Building Permit Application 3617 Collinsville Road, Complete Remodel, A&L Custom Inc., Owner, #82020-03. Mayor Suarez reported the Building Inspector still needs to go over the project and is set up to meet with the owners tomorrow at 2:30pm. He asked the board to approve the permit contingent to the outcome of tomorrow’s meeting.

The motion was made by David Suarez and seconded by Guadalupe Hernandez to approve the Building Permit Application 3617 Collinsville Road, Complete Remodel, A&L Custom Inc., Owner, #82020-03 contingent to meeting with the Village Building Inspector. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Clerk Ramirez presented Ordinance 750, a Zoning Ordinance in Re Case No. 2019-03 (4413 Cookson Road from HB- Highway Business to SR-3-Residential). Mayor Suarez explained the property was zoned highway business in error. The property has been a residence for close to 100 years. The ordinance is in place to correct the error so the family can sell the house as a residence.

The motion was made by Raul Munoz and seconded by Robert Belba to approve Ordinance 750, a Zoning Ordinance in Re Case No. 2019-03 (4413 Cookson Road from HB- Highway Business to SR-3-Residential). Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The clerk presented Ordinance 751, An Ordinance Authorizing the Village of Fairmont City, Illinois to Borrow Funds from the Water Pollution Control Loan Program. Treasurer Mena reported the ordinance is a formality required by the Illinois Environmental Protection Agency to allow the village to borrow money from them for the purpose of re-lining the rest of the village sewer system.

With no objection the motion was made by David Suarez and seconded by Guadalupe Hernandez to approve Ordinance 751, An Ordinance Authorizing the Village of Fairmont City, Illinois to Borrow Funds from the Water Pollution Control Loan Program. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Lastly, Resolution 2020-01, A Resolution Authorizing a Representative to Sign Loan Documents, was presented by the clerk. Mayor Suarez reported the resolution names Treasurer Juan Mena as the signer for the documents associated with the loan applied for in Ordinance 751.

The motion was made by Guadalupe Hernandez and seconded by Charles Arriola to approve Resolution 2020-01, A Resolution Authorizing a Representative to Sign Loan Documents. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Report of Police Chief/ Administrator

Lieutenant Marquez attended the meeting in Chief Penny’s absence. He had nothing to report and opened himself to questions or concerns.

Trustee David Suarez asked if the lieutenant was aware of finding cameras to service the new restrooms at Rose Lake Park. The lieutenant was unaware of the project and will be reporting the request to the administrator.

Mayor Suarez asked for an update on the extra patrol in response to the trespassing of parked vehicles in December. The lieutenant was happy to report there have been no further incidents.

Report of Zoning Administrator – Absent No Report

Report of Fire Chief

The fire chief reported he is in the process of applying to the State Fire Marshal for a small equipment grant in the amount of $26,000.00. The department received one of these grants about 5 years ago and the chief is hoping it is our turn again . He plans on updating SCBA equipment.

Report of the Public Works Director

Public Works Director Juenger reported R&M Sewer has been contracted to clean out the storm sewers on 45th Street. This is fundamental to the resurfacing of 45th Street approved at a previous meeting.

The director wanted to thank the administration for the approval of a new truck scheduled to arrive tomorrow at 10:30am.

Committee Reports

Police/Public Safety-Chair- Charles Arriola – No Report

Economic/Finance, Development, Planning, and Tourism – Chair – Michael Fiudo – No Report

Fire Protection – Chair – Robert Belba, Sr. – No Report

Community Relations & Communications – Chair – Raul Munoz – No Report

Public Health & Housing – Chair- Guadalupe Hernandez – No Report

Streets, Sewers, Grounds, Building & Parks – David Suarez – No Report President’s Report – No Report

Public Comment

Katie Heaton was in attendance with an update of what is going on at the library. The director shared an article about the Fairmont City site being featured, once again, in the Illinois Library Association Reporter. The library has received a grant to upgrade all the computers from Windows 7 to Windows 10. The periodical featured the program the library has going on with teen literacy, the Next Generation Grant.

Ms. Heaton introduced Linda Mitchell. Ms. Mitchell has a non-for-profit organization called the Metro East Literacy Program. The group did the paperwork to help out the library in receiving a Penny Severns Family Literacy Grant in the amount of $38,000.00. The grant targets parents with children 17 and younger to engage in various levels of learning, including parenting classes.

Ms. Heaton had a question regarding a person who asked about a plane crash in Fairmont City. Trustee Suarez remembered a fatal plane crash in State Park near the old Grandpas Store, about 50 years ago.

Sally Rodriguez was in attendance and updated those present regarding the completion of the new pavilion in Rose Lake Park. Ms. Rodriguez also reporting the Public Works Department is in receipt of a $25,000.00 grant from St. Clair County Parks and Recreation.

A local business owner asked what he needs to do to adjust the lighting near his business so he can see the video from his security cameras. The owner discovered the problem when the police department asked for his footage regarding a crime. There were some suggestions and discussion. Public Works Director Juenger volunteered to help out.

Another resident in attendance just wanted to thank the Public Works Department for doing such a good job.

A regular attendee wanted to thank everyone for their support while he tried to correct the problem of his dilapidated garage. It is complete and he was happy he could find a local business for the job.

The resident also reported the Fire Department is having a trivia night March 7, 2020.

The resident also reminded those present the 2020 Census is here. The resident had a number of little reminders for those present including an endorsement for the Fairmont Village Credit Union.

Municipal Bills

The motion to approve payment of the bills as presented in the amount of $50,365.00, was made by Guadalupe Hernandez and seconded by Charles Arriola. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

Adjournment

With that, a motion to adjourn the meeting was made by Charles Arriola and seconded by Raul Munoz. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Michael Fiudo, yes; Charles Arriola, yes. Motion Passed

The meeting was adjourned.

Respectfully submitted
Richard D. Ramirez
Village Clerk
January 15, 2020

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