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Board Meeting Minutes February 19th, 2020

After an opening prayer and pledge of allegiance, President Michael Suarez called the meeting to order.

Clerk Richard Ramirez recorded attendance. The following were in attendance: Trustees: David Suarez, Guadalupe Hernandez, Raul Munoz, Robert Belba, and Charles Arriola. Trustee Michael Fiudo was absent. Also, in attendance were; Treasurer Juan Mena, Police Chief/Administrator, Scott Penny, Fire Chief Robert Allen, Public Works Director Roger Juenger and Deputy Treasurer Sally Rodriguez.

The motion to approve the minutes of the previous meeting of February 5, 2019 was made by Robert Belba and seconded by Raul Munoz. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Charles Arriola, yes. Trustee Michael Fiudo was absent. Motion Passed

Treasurer’s Report

Treasurer Mena presented the financial report for the month of January, 2020 with a brief explanation.

Mayor Suarez pointed out the Annual Audit was distributed to the trustees for review.

Clerk’s Report

Clerk Ramirez introduced the first item on the agenda, Maureen Williams, Metro Transit (BiĀ­ state Development), Metro’s Title VI policy review.

Maureen Williams introduced herself, and was recognized from a previous meeting she attended representing the Metro Transit. Ms. Williams is the Senior Consumer Engagement Planner.

Ms. Williams was at this meeting to introduce the Title VI policy. The policy evolves around Metro Transits efforts to serve minority, low income and non-English speaking customers equally. Part of the development of Title VI is consumer input. Ms. Williams is reaching out to the village for such input. She would like to set up a meeting if possible. She could also bring a packaged survey to distribute at a neutral location, possibly the library. The completed surveys would be picked up at a later date. This program is not mandated and Metro Transit have given themselves a deadline for the response of March 6, 2020.

Ms. Williams invited questions. Trustee Davie Suarez had a question in regards to the last meeting she attended. The last meeting, she attended was in regard to youth employment opportunities. She explained, unfortunately, that invitation came too late in the year to begin. Ms. Williams was glad the trustee brought it up because she is also working on that program now for 2020. Mayor Suarez asked that she send him an email regarding the employment program.

Mayor Suarez asked a member of the library board that was in attendance what days the English as a Second Language Class meets at the library. The class meets on Tuesdays and Thursdays. The mayor suggested Ms. Williams get her package ready in both English and Spanish and get it here next week before the class. The village is happy to assist in the distribution.

Ms. Maureen Williams graciously thanked those present for their attention and left her card for each member of the board, should they have any further questions.

The clerk presented a Business License Application, Flea Market, 5410 Collinsville Road, George’s Treasures, Heather Bush Owner.

The motion was made by David Suarez and seconded by Charlie Arriola to approve the Business License Application, Flea Market, 5410 Collinsville Road, George’s Treasures, Heather Bush Owner. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Charles Arriola, yes. Trustee Michael Fiudo was absent. Motion Passed

The last item on the agenda, Agreement with Jarvis Electric and Ameren to upgrade Village Building Lights with LED Lighting, was presented by Mr. Ramirez.

There was a brief discussion regarding the introduction of the program between Ameren and Jarvis Electric by Trustee Charles Arriola at the last meeting. A local business owner who went through the program could not contain himself to report the tremendous improvement the new lighting has made in his life.

Fire Chief Allen wanted to know if it is possible to add lighting since the agreement is to replace lighting. Trustee Arriola was not sure but the general consensus of those present was, wait and ask when they start.

The motion was made by David Suarez and seconded by Guadalupe Hernandez to approve the Agreement with Jarvis Electric and Ameren to upgrade Village Building Lighting with LED Lighting. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Charles Arriola, yes. Trustee Michael Fiudo was absent. Motion Passed

Report of Police Chief/ Administrator

Chief Penny reported he was hoping to present three bids on the cameras discussed at the previous meeting. Unfortunately, a third one did not make it in time for the meeting. He has contacted ADT, Bar Com and Burnes Citadel Security. There was a brief review of the bid specs asked for, and to be split up for four different locations.

Administrator Penny issued a letter to Illinois American Water Company regarding road closures without notification to the village. Roger Juenger has since talked to his contact there and a miscommunication has been corrected.

Report of Zoning Administrator – No Report

Report of Fire Chief

Fire Chief Allen reported he has been in contact with Illinois American Water Company regarding completion of the new fire hydrants on the east side of town. A small problem in regard to the type of piping used has been holding up the project. They are working on that and believe to be starting repairs to streets and yards within two weeks. The fire chief is confident that the repairs will leave the streets and yards in better condition than they were found.

Trustee Raul Munoz thanked the chief for finding out. The trustee brought the complaint to the last meeting.

Chief Allen presented a quote from ESO, the software company, previously known as Firehouse. The department has been using the Firehouse software to report to the State Fire Marshall, and it’s also used for the ISO (Insurance Service Office) reporting.

A new module is available. The chief would like the board to approval. This module creates a map or blue print of a business. Should a fire occur the map is available on an IPAD identifying what is in the area of the source. The chief explained now and in the past, such mapping was done by hand. There are two one-time fees, a Sketch mode in the amount of

$885.00 and Standard Occupancies & Inspection Module in the amount of $955.00. Both modules have recurring support fees totaling $290.00.

A motion to approve the purchase of ESO software in the amount of $2,130.00 (including recurring support fees) was made by Raul Munoz and seconded by Charles Arriola. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Charles Arriola, yes. Trustee Michael Fiudo was absent. Motion Passed

There was a further discussion regarding residential use of the software. The chief reported a residential use is possible but would require permission of the home owner. It was agreed to start with businesses before considering any residential uses of this product.

Chief Allen reported he chaired the St. Clair County Emergency Readiness Committee last night. He reported the National Weather Service and Army Corp of Engineers are predicting flooding in the area this spring. At this time there are no threats but preparations need to be considered. The chief will be sharing data as it is received.

Report of the Public Works Director – No Report

Committee Reports 

Police/Public Safety-Chair- Charles Arriola – No Report

Economic/Finance, Development, Planning, and Tourism-Chair-Michael Fiudo – Absent No Report

Fire Protection – Chair-Robert Belba, Sr. – No Report

Community Relations & Communications-Chair-Raul Munoz – No Report

Public Health & Housing – Chair- Guadalupe Hernandez – No Report

Streets, Sewers, Grounds, Building & Parks-David Suarez – No Report

President’s Report

Mayor Suarez reported he and Public Works Director Juenger have met regarding the derelict containers the street department has been using for storage for many years. He has asked the director to get some bids to replace them. Public Works director found two used 40- foot steel containers in good shape for $3,700.00. Mayor Suarez pointed out the department has two new zero turn mowers, thanks to the St. Clair County grants program. The new trailers will provide better protection for the village equipment.

The motion was made by Charles Arriola and seconded by Robert Belba to approve the purchase of two used 40-foot steel containers in good shape for $3,700.00 for Public Works Storage. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Charles Arriola, yes. Trustee Michael Fiudo was absent. Motion Passed

Public Comment

A local resident complained about the pot holes on Maple Avenue. Mayor Suarez assured the resident the village is working hard to improve all the streets. The first one is 45th and there will be more to come.

A regular attendee at the meeting reported being personally quarantined in China where he was employed at the time of the SARS viral outbreak. He suggested the purchase of masks, gloves and sanitizers now, to protect families, should an outbreak of the Corona Virus occur in this area. If there is an outbreak such items could be impossible to find.

Municipal Bills

The motion to approve payment of the bills as presented in the amount of $55,450.44 was made by Raul Munoz and seconded by Charles Arriola. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Charles Arriola, yes. Trustee Michael Fiudo was absent. Motion Passed

Adjournment

With that, a motion to adjourn the meeting was made by Charles Arriola and seconded by Raul Munoz. Roll Call Vote: David Suarez, yes; Guadalupe Hernandez, yes; Raul Munoz, yes; Robert Belba, yes; Charles Arriola, yes. Trustee Michael Fiudo was absent. Motion Passed

The meeting was adjourned.

Respectfully submitted
Richard D. Ramirez
Village Clerk
February 19, 2020

Attachments